New iPhone Puts More Tech in Play

Apple’s new iPhone has raised the bar for the device industry and for you, the business owner and consumer. You should consider upgrading to a smartphone and upgrading your tablet because more and more of everyday living will require it.

The new iPhone 6 and 6+ are going to improve your convenience and online security when Apple Pay and NFC (near field communications) technology kick in. As the technology expands, it will be possible to use it in more stores and for other payments such as electricians, plumbers, appliance repairs, landscaping, taxi cabs, etc. Train and bus riders with monthly passes may be able to use their cell phones more and more, eliminating the need to carry separate cards.

You might also find it possible to enter your home or place of work with your cell phone – and for owners to quickly reset access codes.

At home, smartphones and tablets can be integrated with computers to control home entertainment systems, lighting systems and your kids’ access to the internet. You can use your cell and home phones almost interchangeably to start a conversation on one device or system and continue it on another.

The possibilities to do more with smartphones and mobile devices seem to be unlimited. The only limiting factor may be the phone or device itself.

If you’re carrying a flip phone, for example, you likely don’t have access to the Internet for doing any kind of research, getting directions, making purchases or accessing email. You likely have SMS or texting capability, but it’s cumbersome. If all you want phone for is to talk, that’s fine.

If you have an older smartphone, you can still do the basics: find a nearby restaurant or gas station, purchase goods and services online, get your email and maybe watch streaming content. But your options will always be limited, and you’ll never get the performance that is driving so much of our online traffic.

Concurrent with the new iPhones, for example, Apple has released iOS 8, but it will only work with an iPhone 4S or newer model or with an iPad 2 or newer.

Apple is not alone. Samsung is already taking preorders for its new Galaxy Note 4, and you can bet that will raise the bar for performance and features.

On top of that, the major device manufacturers and OS developers will be keeping pace. Why? Because we not only want to be able to do more things online, we want to be able to do more of the things we already do, such as watch movies, play sophisticated games and make even more use of our Internet applications.

Within all of this, you will need to choose a device manufacturer, a cellular carrier and a phone and data plan. In addition to making technological choices, you’ll need to make financial choices and decide how long you actually want to keep your phone or tablet. Depending on what you need and what you want, you may need to replace your technology more often, and that will affect the device and carrier you choose.

Whether you’re a business with 20 computers and devices or a family, we can help. Once you get past the “ah” factor or the “OMG” moment, we can help you choose a technology that matches your needs and your budget as best as possible. Call us – 973-433-6676 – or email us for answers to your questions and to set up an appointment.

The OS Outlook

Operating System updates are a way of life, but some of them can offer the means to change your technology life.

Apple’s iOS 8 is getting all the attention now because it coincides with the introduction of the iPhone 6 models and the Apple Watch. In our home, we’re using the new OS to monitor and control our kids’ use of their phones and devices, and we’re taking advantage of cool features, such as integrating with our iPads and computers.

Yosemite, the next OS for Apple computers will have similar ties. The net effect will be to put more pieces of the integration puzzle together.

Similarly, Google is looking for more integration with its Android OS for mobile devices and Chrome for laptop and desktop computers. Reports indicate that Android ???L devices will able to tell a Chromebook the user is nearby and have the laptop automatically login — doing away with the password once again. Chrome will also be able to display SMS messages and call details on a Chromebook and warn that your nearby phone is running low on battery.

On the Microsoft side, we’re working hard to get past our issues with Windows 8, which we believe fell short of integrating the tablet look and feel with laptop and desktop computers. We are looking forward to hearing about changes or seeing previews of the next Windows OS – hopefully a new Windows 9.

To counter the problems of Windows 8, we have encouraged clients to buy new computers capable of running Windows 7. We are now hearing rumors that Microsoft will end its support of Windows 7 in January 2015. What that means is that support options will change.

We believe Windows 7 will remain a strong OS. Many companies are still rolling out Windows 7 systems, and we still see more XP operating systems than we care to acknowledge. We continue to recommend migrating from XP to Windows 7 to get better performance and tighter security.

We can help you select and manage devices, computers and operating systems. Drop us an email or call us at 973-433-6676 to discuss your needs.

The Apple of Our ‘i’

With Apple’s announcements of new operating systems and products, the summer of anticipation begins. The word we like to sum up some of the new possibilities is “continuity.” Here’s why.

One of the new capabilities you’ll have with the new iOS 8 operating system for the iPhone is the ability to start writing an email on your iPhone and continue writing it on your Mac, which may be able to run OSX 10.10 – to be known as Yosemite. In many ways, it’s Apple’s attempt to succeed where Microsoft hasn’t in enabling users to work across multiple platforms.

Apple is also offering the capability to send text or instant messages to contacts with non-Apple devices. It will end a major headache for many who have contacts with Android devices (see New Devices and the Texting Blues). Apple also announced several new apps for the new OS.

Naturally, Apple will want you to use that capability on their new iPhone 6, due to hit the market in September. The new iOS 8 will run on the iPhone 4S and all iPhone 5 devices, and it will work with iPad 2 and later.

A lot will be happening this summer as developers start working with the new operating systems. You can read more about Apple’s new features on the company’s iOS 8 Preview page. We’ll keep you posted as news unfolds.

Pop-Ups at XP’s 11th Hour

“Hear ye, hear ye,” the Windows town crier is saying. “It’s 11 o’clock for Windows XP, and if you haven’t upgraded or made your upgrade plans, all is NOT well.” The town crier will come in the form of pop-up messages, starting today, that can lead to either a bad solution of operating-system issues or a breach of your security. If you want to eliminate annoying pop-ups and their consequences, you need to replace your XP OS with a new one that will meet your needs and avoid the ultimate pop-up problem.

Security of your data – and likely your identity – will be your biggest problem if you remain on XP. As soon as Microsoft stops issuing security updates, hackers will swing into action. They will have had a month to crack the last security patches, and they have all the time you give them to further their exploitation of your vulnerabilities. Their clock will stop ticking when you stop using XP.

In the meantime, the ticking – in the form of pop-ups – could drive you batty and lead to a security breach before the end of XP’s support. The pop-ups from Microsoft will direct you to the company’s web pages for Windows 8, which we believe is not good for businesses. Your annoyance level is sure to increase, but the worst consequences will come after you let your guard down and click on any of the many hacker redirects that are sure to come.

We all click on pop-ups at some point without really knowing to where they are redirecting us. In essence, these links are no different than bank and credit-card scam links that try to get you to enter sensitive information. Once a scammer has you unknowingly at their website, they likely will be in your network – with access to all the information stored on computer drives and servers.

If you move away from Windows XP ASAP, you’ll have no more pop-ups and one fewer set of security worries.

In addition to the annoying pop-ups and security vulnerabilities with XP, you’re going to lose operating efficiency. The newer operating systems are suited for the newest programs you use for business and home. As Microsoft ends XP support, it ends support for Office 2003. But if you try to use Office 2003 with a newer operating system, you’ll find it just doesn’t have the same capabilities. Any perceived savings from not investing in OS and software upgrades will be quickly eaten up by operating inefficiencies.

One more note, this one on timing. You need to allow time for ordering and taking delivery of computers with a Windows 7 OS. You cannot buy them off the shelf at your favorite retailer. Major manufacturers may have some computers in stock, but a late rush could wipe out their inventories, pushing delivery back considerably – even with expedited shipping – and leaving you exposed. You could buy new computers with Windows 8 installed, but businesses will not be happy. The OS’s totally different look and feel will bog down operations.

So, if you haven’t done anything yet, we advise to contact us right away (phone: 973-433-6676 email: [email protected]) to set up a plan and a schedule to move from XP. Here are some options, in order of preference:

Replace Your Computers with Windows 7 Machines

We can get them, and we can get them in quantities from 1 to 10. We can best help you by not only determining how many computers you need but what you will need each one to do. Some users in an office will require more computing capability, meaning faster, more expensive machines. We can help you get a computer that matches each user’s needs and avoid overpaying.

Replace Your Software – or Phase in What You Can’t’ Do Now

While it would be preferable to get all new software to take advantage of more speed and capability, you may need to phase in transitions. We can analyze your new computers and the capabilities of your current software to determine which programs should be upgraded first. This will give you the opportunity to perform your most critical tasks with the most up-to-date systems and minimize the consequences of having to take fast action in less-than-ideal conditions.

Business and home users can lower their out-of-pocket expenses or manage cash flow better by subscribing to Office 365. Microsoft offers a number of plans, but basically, you get a subscription that includes a number of licenses that cover computers and devices. We discussed this in detail last month, and we’ll be happy to review your options with you.

Switch to Mac

We would only recommend this for home users and some SOHO businesses with one or two users. While we love Macs – and fully support them, there are a couple of major issues. First, most of the robust programs for business applications are written for Windows-based computers. In many cases, Windows versions are better when you have programs that run on both platforms. Second, you will need to train everyone in your office on the Mac, and that could present the same issues as switching to Windows 8.

Ideally, you should replace all of your XP computers and business software at the same time, but in the real world, we know it’s not possible for everyone. However you choose to approach the end of XP, contact us right away to help you (phone: 973-433-6676 email: [email protected]). The clock is ticking, but it’s more like a time bomb that is going to go “boom” very soon.

This article was published in Technology Update, the monthly newsletter from Sterling Rose LLC.

iOS Upgrade and No Get-Out-Of-Jail-Free Card

Apple just released its iOS 7.06 upgrade, and in a recent comment, someone complained about losing your ability to “jail break” your device. Well, you can unlock just about any device, but is it worth it? You could be sacrificing data security.

The more we learn about data breaches at large companies and financial institutions, the more we start to realize how vulnerable we are and how much more we need to protect our information.

Technically, unlocking phones is illegal. When you have a contract with a carrier, they essentially have offered you a discount on device, usually a smartphone, in return for using their network. Unlocking your phone or device from their network to use other carriers breaks the contract.

We don’t offer legal advice. We offer technical advice and services that we hope will make you smarter users of your devices. So, let’s look at the security aspects.

The process of unlocking your smartphone, also known as jail breaking, decrypts all the data on your phone. It also removes all of the manufacturer’s restrictions and allows a phone to be used on any network. That’s the benefit you hoped to gain, especially when traveling abroad, where different cellular protocols can be used.

However, these unlocked phones carry a higher security risk than standard phones due to the changes to the operating system needed to make this occur. Once you use that phone to access the Internet, you and your phone are open to malware, spyware and just about any other tool you can think of that hackers can use to get personal data.

If that doesn’t stop you from thinking about jail-breaking your phone and/or device, consider this: You don’t know what security laws may apply when your data are breached in another country. Even though redress through a legal system may be possible, it will be after the fact. Damage can be done, and nobody can tell you what your liabilities may be and what any redresses can cover.

If you are traveling abroad, check with your carrier about capabilities. In many cases, your phone or device will work on Wi-Fi networks – though they may be public networks just like those from your local coffee shop. Wi-Fi Internet can allow you to talk to people over through services such as Facetime, Skype or Viber, and to access your email, bank and charge accounts and business files. Of course, you should make sure ahead of time that your device will be secured, and security can be enhanced through two-factor authentication systems.

In some cases, such as traveling to China, you may be better off leaving your phone or device home or having it shut off completely. Many business and government travelers to China and some other countries simply buy or rent a phone – with none of the information on their current phones and devices – for one-time use in those countries. Vacationers should follow their lead.

Contact us – phone: 973-433-6676 email: [email protected] – with any questions you have about securing your phones and devices while traveling.

This article was published in Technology Update, the monthly newsletter from Sterling Rose LLC.

Lucky 7

Today at the Apple Worldwide Developer Conference numerous great announcements were made

 

The next release of OS X will be called Mavericks

What are some of the new features?

Now in Finder there are Tabs

You can create categories for your Files to easy find and group

Multiple Display Support and you can use Apple TV as a Display

You also have a Longer Battery Life with AppNap.   Talking about Battery Life now on the 11” Air we go from 5 hours to 9 hours and on the 13” we go from 7 hours to 12.    This means longer computing without plugs.

Now there is iCloud Keychain which can store passwords / credit cards and all your information and can sync to your MAC / iPhone / iPad

Now you can also receive Push Notifications for Apps

Send Maps to your iPhone for directions

iBooks will now be available on your MAC

 

Now there will be a new Airport Extreme / Time Capsule which will feature 802.11ac

 

A New Desktop will be coming called MAC Pro and it looks amazing

 

Now you will be be able to use iWork in the Cloud right from the web from any interface

 

Lucky 7 the next version will be IOS 7

What is one of the differences between iPhone and Android?   Version Fragmentation that means there are numerous versions of Android and some you can’t even use on your older device.

IOS 7 now will have multiple pages so you are no longer limited to just put a few apps in a folder.

Notification Center will now be available without having to unlock your device

Control Center gives you quick access to Bluetooth / Wi-Fi / Airplane Mode as well as a Flashlight

The Photos App now groups pictures to Moments so no more clutter

AppStore now you can look for Apps based on location or for the parents out there by Age Group.

Now remember the numbers you see on those apps that need updating.   No More they will update automatically.

Notification Sync – Don’t you hate when you have a reminder on your iPhone and you dismiss it and then you go to your iPad and you have to dismiss the same thing again.    Well NO More.

Now if you lose your iPhone and it gets wiped they cannot use it as it will have an Activation Lock where only you can access using your iCloud username / password.

 

Which cloud-storage service is right for you?

Cloud storage gives you 24/7 access to your documents, photos, music, and you can access them wherever you are and on whatever device you’re using. It also makes sharing photos, videos, and documents easy. Even better, a number of services are free. Here’s the scoop on four of the biggest cloud services:

Apple iCloud: Best for Apple users. Apple iCloud is built into many Apple apps, including Keynote, Pages, and Numbers. You can start writing a to-do list in Notes on your iPad, for example, and finish it later on your iPhone. iCloud also syncs your e-mail, contacts, and calendar on whichever Apple gadget (or Windows PC) you’re using.

Other cool ways iCloud automatically syncs your stuff across all of your Apple devices: Snap a shot with your iPhone, and you’ll find it on your Mac. Buy a song on iTunes on your desktop, and it downloads to your iPod Touch. Bookmark a site on Safari on one device, and it updates your bookmarks list on all of your gadgets. 5GB of storage is free; you can add more starting at $20 a year for 10GB.

Dropbox: Best for sharing files. Store and sync documents, photos, videos, and other files on your computer, tablet, or smart phone, then invite others to download. Just be aware that your allotted free storage includes data others share with you, so clean out your folder periodically and ask people who have shared their folders with you to remove them from your account. 2GB is free; add 100GB for $99 a year.

Google Drive: Best for collaborating in real time. Two things distinguish Google Drive from iCloud and Dropbox; first, you get the tools you need to create presentations, documents, spreadsheets, and drawings right from Google Drive. And once you create a file, you can not only share it with someone else, but you can also work collaboratively on it. When you make a change, the person you’re sharing with sees it right away.

It works well for work but has handy personal uses, too. For example, you and your siblings can work together on an anniversary-party invite for your parents, even if you live miles apart. Whenever your device goes online, Google Drive automatically syncs the latest versions of all of your documents. 5GB is free; add 25GB for $2.50 a month.

Microsoft SkyDrive: Best for Windows fans. It’s a no-brainer for Microsoft users, but SkyDrive has another big upside: It’s the best deal of these services. You can collaborate on projects and edit documents with free online versions of Word, Excel, PowerPoint, and OneNote. SkyDrive works on computers using Windows 8 (including Surface tablets), 7, and Vista, and Mac OS X Lion. You get 7GB free; add 20GB for $10 a year.

Some final advice: Always be familiar with your chosen service’s policies. And never use a cloud service as the only storage for files you can’t afford to lose. Your best option for backing up everything on your computer is still an external hard drive.

This story originally appeared in the May 2013 issue of ShopSmart magazine.

iOS 6.1.3

Apple has released iOS 6.1.3 Update Today.   This fixes the passcode bypass bug.   To install the upgrade go to Settings on your IOS Device.  Once in settings go to General and then go to Software Update and Install.