Our publication date, the second Tuesday of the month, coincided with Microsoft’s Patch Day. It’s when the software gods in Redmond, WA, issue the latest security patches, bug fixes, and performance updatesContinue reading
Windows Mail is going away. Let us all say “hallelujah” and give thanks. And let us all start moving to the New Outlook, which is web-based and adds speed, more functionality and additional security features to the old Classic Outlook.
Beginning in 2024, new Windows 11 devices will be shipped with the new Outlook for Windows as the default mailbox application, free for all to use. The Mail and Calendar applications will remain available via download in the Microsoft Store through the end of 2024. Users can switch to the new Outlook for Windows from a toggle in the Mail and Calendar applications on existing devices. If you still want to use Classic Outlook, simply toggle it back. New Windows is part of Microsoft 365 and takes advantage of OneDrive and SharePoint.
While many of us are reluctant to leave our comfort zones, where the old Outlook or Outlook Email might reside, there are several reasons why you should make the switch.
The new Outlook will have a much longer shelf life than the old version. That’s because it’s part of the transition from desktop- or computer-based to web-based apps. Once you get used to it as an individual user or have your employees trained, everyone can settle into a more productive routine.
You’ll first notice how quickly it loads and updates email messages. We found it faster than the classic Outlook, and it streamlines how you can handle email messages and coordinate email and your calendar. You can pin emails to the top of your inbox so they are easy to find later, snooze emails to temporarily hide them, and then have them reappear when you’re ready to respond and get reminders to follow up on important conversations. You can time the schedule for sending emails so they are delivered at the best time for the recipient or undo a sent email within 10 seconds, and you can use the sweep function to clean up your inbox quickly by setting advanced inbox rules for incoming mail. With My Day view, you can see your upcoming calendar events and tasks anywhere in Outlook. Package delivery and upcoming travel dates are also automatically added to your calendar from your email confirmations, and you can view the weather forecast in your calendar at any time.
Aesthetically, you have hundreds of customization options and several key functional options. You can save attachments to OneDrive while in Outlook and open them without leaving Outlook to open your Word, Excel, or PowerPoint.
For security, the New Outlook has beefed up its spam and malware filters, and those with a Microsoft 365 subscription can also access other security features, such as encryption.
Finally, the New Outlook has much more robust search capabilities, which we’ll explain in more detail next month.
In the meantime, we invite everyone to try the New Outlook. We believe you’ll find it a more productive tool once you learn its basics. We’re available if you have any questions about its new features. Just give us a call – 973-433-6676 – or email us if you have any questions.
Yes, we should guard our passwords like gold bars in Fort Knox. But at the same time, it’s prudent for individuals to ensure trusted people have access to their accounts. We discussed it before, but it’s worth doing it again, especially when it can prevent more heartache with the death of a loved one or a catastrophic event.
Password problems crop up all the time for both commercial and individual clients. They can be annoying, especially when spouses or kids constantly forget passwords, sending you on a hunt. They can be disruptive, especially when an employee leaves and you need to change passwords for accounts they used for your business. They can be downright heart-rending, especially when you need to handle the affairs of family members or friends who have become incapacitated or have passed away.
That last group of problems takes on particular urgency because you’re out there alone. There’s nobody to help you know what to look for and where to find it – especially while you’re working in a highly emotional atmosphere.
All these problems are avoidable, with or without technological solutions.
Unfortunately, we learned about the non-tech side of it when our friend committed suicide. In his deep depression, he knew his family would be devastated. Yet he had the presence to leave detailed information about what his survivors would need to close his affairs and carry on with their lives. It probably made things easier, though nobody involved could know how much while dealing with their grief.
Because we depend on website access to manage just about every aspect of our personal and professional lives, a trusted person or small group of people must have complete information for all usernames and passwords. The info can be on a list that’s printed out or written in a notebook and stored in a safe place. Most of you probably have a fireproof storage box or a safe for important documents such as birth certificates or passports anyway. There’s nothing wrong with hard copies.
However, we can’t emphasize strongly enough that you can set up a password manager with a family-and-friends feature that solves just about all password and web-based account access problems. You only need to remember one strong master password to access all your websites. We like Dashlane for its reliability and ease of use, but it’s not the only one. And regardless of whether it’s for personal/family use or business, certain principles still apply.
Here’s what to look for:
- The ability to work across multiple devices and platforms. Everyone depends on being able to use computers, phones, tablets, and even smart watches seamlessly. Many people use Windows, Apple, and Android systems individually and in corporate networks. Your password manager must be able to work on all devices and platforms.
- Facial recognition. We believe this is the most efficient biometric for speed and security, especially when you’re on the go and using a mobile device. In some cases, you don’t even need your master password. That’s a great convenience.
- The ability to share passwords with a family-and-friends capability or a corporate plan. Whether it’s another annoying request from a family member or a critical request from a business associate who needs instant access, you can find the password they need and give it to them. It can also make it much easier to oversee the affairs of loved ones when necessary.
We look forward to the day when biometrics or some other technology will eliminate the need for passwords. When that day comes, all of our information will be more secure, and easier to access our websites and online accounts. Until that day comes, a password manager is your best bet to handle everyday online life and emergencies.
We can help you select the password manager that best meets your needs, and we can help you configure an individual plan or a multi-user plan. Call us – 973-433-6676 – or email us to discuss your needs or for configuration help.
In light of recent events that have deeply touched my family and me, we are not going to send out our typical holiday card or any gifts. Instead, . . .Continue reading