DIY Email

We can expect cable and telecom companies to accelerate their exit from providing email services. Verizon/FIOS long ago transitioned their email management to AOL, which is really Yahoo Mail. Comcast is about to follow the same route, handing their email off to Yahoo. Getting live support from an actual person will become even more difficult. If you think Gmail is an answer, when did you EVER talk to a person from Google? It’s time to take matters into your own hands by getting your own domain and better managing how you handle your email accounts.

The problem with email from your cable or telecom company or from Yahoo/AOL is that it’s not a profit center – unless they can convince you to buy a support subscription. And buying a support subscription is the only way you’ll get a chance to talk to an actual human being if you have a problem.

Support can be critical when your email gets hacked. In cases with Comcast, for example, it can take human intervention to clear out any contact info a hacker may have planted in your account. Then, you’ll need to reset your password and set up a phone number and secondary email address that can be used for two-factor authentication (2FA) and notifications of problems if you get hacked again. Support people are generally good when you get to one of them after navigating their cumbersome phone trees. When you move to the Yahoo platform, it will be harder to get human support – unless you get a subscription. The cost of Yahoo Plus is $49.99 per year, which includes features such as ad-free email, priority customer support, and premium features for Yahoo Mail and Yahoo Fantasy.

Instead of sliding over to the Yahoo platform when your cable company ends its email, we recommend you go to Outlook or Gmail. Microsoft (Microsoft 365 subscriptions) and Google (lots and lots of ad revenue) have many other ways to monetize their relationship with you, so they put more stock in maintaining email support. Additionally, IT consulting services know the ins and outs of their systems and your needs. We can help you transfer all your folders and messages to your new system. We make it a point to provide the personal support you need when you have problems.

But a much better solution is to get your own email domain for both business and personal use. For security and management, the key benefits are:

  • Enhanced Security and Control: You can create better security processes to prevent unauthorized access, and you can create multiple addresses for specific purposes.
  • Improved Deliverability: Custom email domains allow for proper authentication and are less likely to be flagged as spam.
  • Long-term Consistency: Whether you’re a business, non-profit organization, family or business, you can keep your system going forever and ever if you wish, and people will always know where to contact you. It keeps life simple.
  • Flexibility and Scalability: You can create as many email addresses as needed for various functions. For businesses and organizations, you can manage functions or projects better. For individuals, you can keep various parts of life separate, such as a shopping address where you can get coupons or messages you only want to check occasionally.

 Getting your own email domain is no different from getting any other domain. We can help you with everything involved from securing a domain name to setting up all the email addresses you need. Then, we can work with you to transfer all your messages, folders, etc. from your old email account to your new domain. Call us – 973-433-6676 – or email us to answer all your questions about email accounts and get you set up with a system that can work for you long into the future.

Verizon Forcing Email Decision; We Recommend You Exit

Verizon is dripping out the announcement that it will migrate its email business to AOL, which the communications giant acquired in 2015. It’s a rolling process that will take place over the next several months, and everyone will get specific instructions based on your account. Your clock will start ticking when you get an email notification from Verizon, and you’ll have the choice of: 1.) migrating to AOL and keeping your Verizon email address or 2.) exiting to an email provider such as Outlook or Gmail. When you get your email, you’ll have a short time to make your decision. If you don’t choose one option, you’ll lose access to your “verizon.net” account. Here’s why you should take the second option.

Keep in mind that you can make the switch from Verizon now and retain access to your Verizon contacts and messages for six months. If you don’t decide, Verizon will close out your email accounts. If you have copiers, scanners, servers and other equipment that rely on email addresses to function, those devices will stop working after you choose your options or your time runs out.

We think Verizon is leading a move by utility companies – phone and cable carriers – to get out of the email business because it’s too complicated and time-consuming to provide as a free service. Just to get this out of the way, Verizon’s first option, switching to AOL, is less complicated right now. You’ll be able to keep your existing addresses, with “verizon.net,” but you can keep your addresses and log in through AOL’s system from now on. That might be a temporary solution because you can keep all your contacts.

But we don’t like it for the long term. While you may think that you’re getting a lot of spam now through your Verizon filters, we think that will increase with AOL. Spam is more than a nuisance; it’s a way for hackers to get into your system. Although you can catch most hacking attempts with common sense, hackers know that if they throw enough spam at you, one of them will get past even the most vigilant user. We don’t think security is a major concern. AOL tightened up its security after it was hacked in 2014, before Verizon bought it.

However, we think the “utility company” extensions will disappear as those companies get out of the email business. That means you’ll need to make a switch at some point, and it makes sense to do it now, before you add more contacts. Switching now may make particularly good sense for copier and scanning companies and other similar service providers that use email addresses. We’ve had some Verizon email addresses for some services, and we’re moving away because those addresses will disappear at some point.

We recommend switching to an email provider that will be in the business for the long term, such as Outlook or Gmail. You should be able to keep that address for as long as you like. Besides not having to worry about losing the email address, you’ll gain much more flexibility in shopping for a new ISP. We know it’s a hassle to move all your contacts and messages and tell people your new address. It’s also a pain when people don’t update their own contact lists or when autofill puts in an old address. For all those reasons, you might as well start to move away from Verizon/AOL, as well as from any other utility.

The two email services that come to mind are Outlook and Gmail. In listing the option to move away, Verizon tells you to follow the instructions from your new provider. You could also get your own domain and have that hosted through Outlook or another email service provider. You can keep your domain for as long as you like, and because you’ll be hosting it and calling the shots, you can do away with the advertising that seems to be more prevalent and more annoying.

Regardless of which new provider you choose, you’ll need to establish your new email address and set up your mailbox – or mailboxes – before you close out your old one. Then, you can follow the steps to transfer addresses and messages and set up your rules for how you manage messages.

We can help you in two ways:

  1. Choose an email provider: Outlook and Gmail are two that come to mind, but there are many others, and each one has its own strengths and weaknesses, depending on what you need. We can review the ways you access email, such as a computer, phone or tablet, and whether you need integration and/or collaboration tools.
  2. Set up your new account and transfer all the data: This is extremely critical. Although your new service will have instructions and although you’ll be able to find help through online forums, it’s not always easy to get right settings for your new account and then transfer your contacts and messages. It’s also not easy to back up all of contacts and messages. If you don’t have an accessible back-up and you make a mistake in the transfer process, you could need to jump through hoops to get it all done – at the least – or lose everything – your worst-case scenario.

If you have a “verizon.net” email address, call us – 973-433-6676 – or email us as soon as you get a notice to discuss your options (keep your address, keep your address temporarily or switch immediately to a new email service). If you have an April 13 deadline approaching, and you need to have a plan in order now. If you didn’t get an email, you will, and you’ll need to be prepared to make important decisions quickly. It wouldn’t hurt to start planning now. You can spend hours and hours of frustration solving this issue, or you call us to handle your transition without stress.

Convert your AOL Username to an Apple ID

If you use an AOL Username to sign in to the iTunes Store, App Store or iBooks Store, you must convert to an Apple ID before March 31, 2015. Starting that day, AOL will no longer allow customers to use their AOL Usernames (also known as an AOL Screen Name) to sign in. Without converting to an Apple ID, you’ll lose access to the stores and any content you may have already purchased.

To convert your AOL Username to an Apple ID, sign in to iTunes on a Mac or PC with your AOL Username. Then follow the on-screen instructions. To sign in:

  1. Open iTunes on your Mac or PC. Make sure that you have the latest version.
  2. If you’re signed in with a different username, choose Store > Sign Out from the menu bar.
  3. Then choose Store > Sign In.
  4. Enter your AOL Username and password, and then click Sign In.
  5. Create an Apple ID

When you convert your AOL Username to an Apple ID, you might not be able to convert it to one that ends in @aol.com if you have used your AOL email address to create a separate Apple ID.

Your new Apple ID will maintain your access to the iTunes Store, App Store, and iBooks Store, as well as all of the content you bought using your AOL Username. You can also use your Apple ID with iCloud and other Apple services.

As of March 31, Apple can’t provide support for AOL Username accounts that aren’t converted. The conversion process applies only to AOL Usernames. You don’t need to convert an Apple ID that ends in @aol.com. Also, this transition doesn’t affect any AOL services that you use with your AOL Username.

If you already created an Apple ID using your AOL email address, you might have purchases (such as music, movies, TV shows, or apps) associated with both your AOL Username account and your Apple ID.

You still need to convert your AOL Username account into a new Apple ID, so you don’t lose access to the content you already purchased with that account. You must provide a different, non-AOL email address to use as your new Apple ID during the conversion process. You won’t be able to combine the two accounts or their purchases.

If you run into any problems or have any concerns about converting your AOL username to an Apple ID, call us – 973-433-6676 – or email us. We can walk you through the process.