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Windows XP Support – IMPORTANT INFO

July 2, 2013

You have been identified as possibly having 1 or more Windows XP Machines.

What does this mean for you? 

Actually you are not required to do anything but we feel it is our duty and obligation to let you know what the risks are to you and your business.

Windows XP Support is coming to an end by Microsoft on April 8, 2014.

This does not mean Sterling Rose will not continue to support it.    It means Microsoft will stop releasing security updates and software fixes related to Windows XP as well as new programs and updates might not work with Windows XP.

So what if we stay with XP?

There’s a seemingly valid contention that sticking with XP after Microsoft’s end of life for the OS isn’t a big deal. Most large companies have applications and custom code from the COBOL days, and no doomsday scenarios are playing out, so why should XP be any different?

While this logic is sound, XP remains one of the major targets for exploits, primarily due to market share. Just as infamous bank robber Willy Sutton quipped that he robbed banks “because that’s where the money is,” malware and targeted exploits will go after systems with a large installed base. Surely new exploits will be found after Microsoft ends support, and users will have to rely on Microsoft extending support yet again, or a third party layering protections atop Microsoft’s code

What if I want to upgrade?

Now is a great time to upgrade.   While we feel Windows 8 is not right due to its drastic user interface changes especially removal of the Start Menu and Windows 8.1 not making things much better. Windows 7 is a great choice and has been around and some large companies are just beginning Windows 7 deployments.  This means you can upgrade to an operating system that is very well supported and will continue to be for a while at least till the year 2020.

What is it going to cost?

That’s a great question.   There is the new hardware cost which is minimal.    But the reason we send out this letter months in advance are to give you time to budget replacement as there could be software that might need to be upgraded as well.     We realize that it is not just the cost of the PC but the labor, data transfer, and any associated software costs that add up to the total cost.

If you would like to discuss this further and would like to start planning do not hesitate to reach out to us to setup a meeting.

 

Two-Factor Authentication

Two-factor authentication is another security layer for remote access to websites and networks. With more and more web-based applications requiring more complex passwords, needing to enter some other information may seem like a royal pain. But it provides the protection you need to enhance your data safety.

Two-factor authentication is just what it says. It’s a second password, a reference to a graphic symbol or an answer to a question. While nothing is 100% foolproof, it’s a step to help the system you’re using verify you are you. And for now, it offers protection against hackers when you bank or purchase goods online or use a VPN (virtual private network) to access your work computer or corporate systems and data files over the Internet.

Getting up and running with two-part authentication for business and personal applications is quick and easy.

Many businesses are using mobile phones as the second part of two-factor authentication. When a user accesses a VPN from a laptop or tablet, just to use one example, you enter the normal username and password. Once the network identifies the user, it sends a numeric code to a designated telephone number. For most of us, this is usually a mobile phone. You then have 60 seconds to enter  the numeric code from the computer or tablet you are using.

For personal Internet applications, such as Facebook, LinkedIn and Twitter, you can go to “settings” to strengthen your security.

In Facebook, for example, you can go to settings and click the Security folder on the top left of your screen. You’ll have nine settings you can adjust. Some of them are two-factor authentication steps. You can also deactivate your account. Going down the left side of the screen, you can edit your privacy preferences and even block or restrict email addresses and invitations for apps.

In LinkedIn, you can access your settings from your picture in the upper right corner and use the drop-down menu to change your privacy and other settings. Twitter’s settings allow you to require having a verification code sent to a telephone number when you sign in.

We can answer your questions about setting up security programs for your business or for you and your family. Leave a comment or send us an email with your questions and concerns – or give us a call at 973-433-6676.

This article was published in Technology Update, the monthly newsletter from Sterling Rose LLC.

Google’s Revolving World

In the ever-changing world of online services and applications, Google is going through another round of transitions. Here are some of the key changes that may affect your business and home computing:

  • Google Reader, which lets you pull in articles from just about any blog or news site, is being discontinued as of July 1. The company says that with more people accessing news from smartphones and tablets in bits and bites (pun intended) throughout the day and night, it’s no longer needed. You may already rely on social media sites, such as Facebook and Twitter, to keep up with news instead of devoting a larger block of time to reading more in-depth articles online. If you want a replacement for Google Reader, Feedly is seen as a good place to start. It works with the most popular browsers, except Internet Explorer, and has an app for mobile devices.
  • Google Postini, which provides email security and archiving services for use with their existing email servers, will be transitioned to the Google Apps platform. Google will manage the transition for its customers, and they will not have to replace existing email servers with Gmail. Google says it will notify customers 60 to 90 days ahead of the transition to let them know who is eligible and how it will be done. Postini customers can learn more from the Postini transition page.
  • Google Cloud Print lets you send your file securely to your printer over the web from any connected phone, tablet laptop or desktop. It’s a new app, and it has a lot of exciting possibilities. You can learn more from Google’s Cloud Print page and contact us with specific questions about setting it up and using it.
  • Google Quickoffice is coming to the web. Google recently purchased the app, which allows users to read and edit Word, Excel and PowerPoint documents on the iPad, iPhone and Android without losing the document’s layout and other advanced features that Google Docs currently can’t handle. Google recently introduced Chrome Office Viewer for displaying Word, Excel and PowerPoint files in a browser. You will get Quickoffice as part of an automatic update. Likely to replace Google Docs, the new program will affect you if you use Dropbox. Google will not support it, and you’ll lose some functionality. Documents To Go may be an alternative to the new Quickoffice if you rely on Dropbox. We’re researching it, along with other possibilities, and we’ll let you know what we find.

Microsoft Office for iPhone

Microsoft last week released a version of Office for the iPhone. It’s available through iTunes or the device app store, but you must be an Office 365 subscriber to get it. The iPhone app has light (reduced capability) versions of Word, Excel and PowerPoint and syncs with Microsoft’s SkyDrive online storage service. You should be able to pick up a document exactly where you left off on another computer tied to the same account, while comments they add to a Word or Excel file should appear when you open it up on another machine. You should be able to preserve charts, animation, comments and other key properties. That’s not always the case with programs offered by Google and other companies to work with Office files on mobile devices.

We have a copy on our phone, and here’s our initial review: It does not have the option to sync with Dropbox or Google Drive. You can only sync with SkyDrive, which means you need to choose your platforms wisely.

The app platform changes all the time, and new providers are always entering the market to bring you new products and services or to replace the apps you’ve liked and want to keep using. We’re ready to answer your questions and help you install and set up the systems and apps that will enable to be more productive at work and at home. Just call us – 973-433-6676 – or email us.

This article was published in Technology Update, the monthly newsletter from Sterling Rose LLC.